Vendor Registration

We’re really excited to share this celebration of local food with you! Below is some information to help you make the most of the event!

What to Expect

  • This is a major food festival, typically getting 40,000 visitors over the course of six hours.

  • Ready-to-eat foods, gifts, and drinks get high sales.

  • Packaged food represents a significant opportunity to reach a vast number of new customers. Sampling and having information that guests can take with them to buy from you in the future are very helpful to a successful day.

  • We prioritize farms and locally grown or harvested ingredients.

Vendor Definitions

  • Ready-to-Eat/Drink: Any food or drink designed to be consumed at the festival. This price category (and the food truck/cart category) reflects the experience that ready-to-eat/drink vendors typically sell a lot with at the festival ~40,000 visitors.

  • Food Truck/Cart booths do not come with a tent or tables/chairs, unless you request an extra tent (at an extra cost).

  • Packaged Food: These are foods and drinks that are to be taken home and prepared before consumed. This price category reflects the reality that this is more of a marketing opportunity for packaged food vendors. These vendors are most successful when they have materials for festival goers to take with them and order online in the future.

  • Farm Vendors that grow, raise, catch 50% or more of the product they sell at the festival. These include orchards and vegetable farms, meat and dairy farms and fisheries, maple and honey farms, etc.

  • * Shared Tent: These larger tents are at the beginning and end of the Greenway where the festival takes place. Booths come with 1 table under a large 20'x40' tent shared with up to 8 other vendors. These vendors will at least have 70 sq. ft. of space, but may be more depending on layout. Please feel free to reach out if you have any questions about this option. 

  • Can I use my own tent?: While vending fees include the tent, tables and chairs, it is not mandatory that you use our tents. If you have a branded 10'x10' tent (or smaller), and you have sufficient weighting for the Greenway's requirements, you can use your tent instead. Please bring this up in your registration meeting so that we can confirm size and weighting requirements, and logistics, and so we can mark it on your registration and move accordingly.

If you have questions about which booth to choose, please contact us at kerry@sbnmass.org or gabrielle@sbnmass.org.

Deadlines

  • May 31st - Early Bird Discount Deadline - Register before this for $50 OFF

  • August 16th - Registration Deadline & Last date to receive all fees back

  • August 16th - All Balances Due -- If you have not paid, you will not be able to attend the food festival

  • August 23rd -  Last date to back out and receive non-deposit fees back

Booth Fees

The vendor fee covers two tables, two chairs, one 10x10 tent, and food permitting. Food trucks or carts do not come with a tent. Shared tents get one table and one chair and are located under a larger tent.

Additional Costs

Additional costs exist if you need an Extra Tent, Extra Cooking Space, Electricity, Parking Passes, Ice, and cooking with an open flame.

Permits

If there are food or beverages of any kind on your table, you will need send us proper permits and applications. Please use the table below to make sure you have all the documents necessary for your business.

These permits will be due to us within one week of your registration phone call. 

Failure to submit these permits in a timely manner will result in vendors not being able to attend the festival.

*We will be submitting ALL permit applications together, per the request of the City of Boston. To do that, we need your application filled out, and both the application(s) and the appropriate documents sent to us within one week of your registration call.

Requirements

This is a Zero Waste, Local Food Festival and requires all food vendors to meet the following requirements:

  1. Local Sourcing: All vendors must either have 50% of their product grown/caught/raised in New England, or they must have 3 significant ingredients grown/caught/raised in New England. Exceptions may be made for products that are culturally relevant whose ingredients cannot be grown/sourced from this region and for Packaged Foods that cannot readily change their ingredients, but are looking to source local and are making plans to do so in the next year.

  2. Zero Waste: All disposable cutlery, cups, plates, and bowls must be certified compostable or made of 100% paper. Exceptions are made for recyclable products that include aluminum foil, cardboard, aluminum cans, plastic bottles, and glass bottles. Exceptions are also made for Packaged Food products that are only to be consumed at home.

  3. Glass: Glass bottles must be served in a bag for risk of them breaking. Vendors serving in glass, must have a sign notifying customers that they should only open/consume at home.

  4. Accessibility: All vendors must have at least one product that is $8 or less. Exceptions are made for Packaged Food products that have fixed container sizes and cannot readily adjust their sizing to meet this requirement.